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The MDKS Implementation Methodology is your road map to get from initial decision to implementation planning of
your ERP system to final live implementation. In our view, the most important factor to ensure the ultimate
success of the project is the upfront planning which we call the Business Process Review (BPR).
MDKS Triangle of Truth
Prescription before diagnosis is malpractice
This Business Process Review (BPR) assesses the efficiency and effectiveness of administrative, financial and
operational business processes and outlines the features and requirements for the new ERP system. This phase is
software agnostic; it is based strictly on your individual needs and forms the basis to review all software
packages that may be considered.
The Functional Requirements Document forms the basis for the Analysis and Implementation phases of any new ERP
solution. The Infrastructure Assessment gives an initial review of the current infrastructure in place and whether
upgrades/changes are required based on what we feel will be the requirements for the new ERP system in terms of
processing and storage requirements.
The following components outline items that will expedite the process of this review and assist us in the
engagement:
- Company chart including all divisions and locations
- Organizational chart
- Any process flowcharts you might have
- Key suppliers and customers
- Copies of reports you find important
- Copies of PO, Sales Invoice, Order Confirmation, Picking Slip, Custom documents, shipping documents, key
supplier invoice
- Any wish list you might have for the new system
Business Process Review
A high level analysis is conducted by discussions with management. Optionally, a more detailed
analysis is conducted based on interviews with key personnel. The detailed analysis is recommended
when management is unsure of the nature and extent of existing problems. The detailed analysis will
lead to a more accurate business case.
High Level Analysis:
- Review critical success factors – what an organization must do well in order to be successful
- Review problems with existing business process and the related costs of not fixing the problem
- Recommend potential solutions that could include changes to systems
Detailed Analysis:
- Review all documentation available that assists in understanding existing business processes
- Interview key users about business processes
- Prepare questionnaire that includes questions related to time spent on non-value added activities
- Document business processes, problems and their impact
- Document potential savings related to eliminating non-value added activities
- Design process models - As-is and To-be
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Functional Areas of Concentration
Financial Accounting:
- General Ledger, Sales & Receivables, Purchases & Payables, Inventory Control, Canadian Payroll and Fixed Assets
Manufacturing & Project Costing:
- Bill of Materials, Planning, Revision Control, Material Requirements Plan, Master Production Schedule, Shop Floor Data Collection, Contract & Project Maintenance, Estimates to Actual, Multi-Phase/Category Costing, Integrated Purchasing
Reporting System & Output:
- Crystal Reports, Proprietary, Business Intelligence (BI)
Third Party Software Solutions:
- Warehouse Management, Human Resource Management – HRMS, CRM Customer Relationship Management, Labor Allocation (time clock), EDI – Electronic Data Interchange
Internal Resources and System Management:
- Functional users, Security Access, IT Infrastructure
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